Q: How does the CPQCC network data sharing tool work?


A: CPQCC introduced within CPQCC network data sharing in October 2013. Initially this feature is only available to individuals who have NICU group access, i.e., access to more than 1 NICU on www.cpqccdata.org.


A. Unknown Response Choice

Q: Why is the Unknown response choice only available for certain items instead of all of them?

A: The Unknown choice is only offered for items that have a high probability of being unavailable, and the information is unattainable at the time of submitting a record, the item should be left blank. Items left blank are considered "pending" by the on-line system. It will remain with this status until you are able to update the record with the correct information at a later time. The on-line system has the capability to distinguish between pending items and confirmed Unknowns. Since the Vermont Oxford Network requires that all Unknown items be confirmed as unobtainable and truly unknown, the CPQCC Data Center only submits confirmed unknowns. You can also review your Confirmed Unknown Report on the www.cqpccdata.org website.


B. Pending Response Choice

Q: Do we have to complete all of the items? Can't I just mark them Unknown and then change my answers later?

A: Complete all questions by entering the requested data. If you don't have the information at the time of data entry, we recommend that you leave the item blank rather than marking the Unknown choice. At the end of the form, the system will list the Pending Items for the record. Recently, we have also added a Pending Report on the Other Reports section of the www.cqpccdata.org website.


C. Instructions for Readmissions

Q: If an infant was readmitted to my hospital, what items need to be updated?

A: For all infants readmitted to your hospital for the first time only, update items 23, 25-27, 29-56 on the Admission/Discharge Form based on events following the transfer and readmission. You only have to update these items the first time the baby returns to your hospital.


D. Instructions for infants Still In Hospital

Q: If an infant is still in the hospital, how should i fill in the disposition variables?

A: If an infant was admitted to and still has not been discharged from your hospital, then you must answer items 1-55 and skip Item 39. To clarify, the following items should be left blank: Items 39, 53-67.

If an infant was discharged to another hospital and is still in the hospital where it was transferred tom, then answer Items 1-62 and leave Items 63-67 blank. If an infant is still in your hospital after the FIRST readmission, then answer items 1-64 and leave items 65-67 blank.


E. Assignment of ID's

Q: when is a baby given a new CPQCC ID#?

A: Please refer to pg. 15, Assignment of ID's. Reassignment of New IDs for Big Baby infants discharged home then readmitted back to your center. New ID numbers MUST be assigned if a baby is discharged home from your center, AND THEN readmitted back to your center. For the situation in which baby is born at your center, then sent home and then after the home discharged is re-admitted to your center, you need to:

  1. Fill out a new form and assign a new network ID number
  2. Check the baby as out-born (Item 7a)
  3. Check the age in days at the re-admission (Item 7b)
  4. Check your own center as the location of birth (Item 7c.)

Refer to XII. Procedures for Completing Forms and XIV. Definitions of Data Items for specific instructions.